CONSTITUTION

KASC’s Constitution governs the association’s work and can only be changed by delegates appointed by member schools. The Constitution addresses who can belong to KASC, how decisions are made, the role of the board, and more. The full text, revised most recently in 2008, is below:

ARTICLE I: NAME

The name of this organization shall be the Kentucky Association of School Councils.

ARTICLE II: MISSION/PURPOSE

We seek a Kentucky where every child achieves at high levels and every community unites to support that happening in their public schools.

In the shared work of creating that commonwealth, the Kentucky Association of School Councils will:

1. Affirm the potential of all Kentucky’s children.

2. Guide school councils in understanding their purview and responsibilities.

3. Help parents, teachers, principals and others realize and value their role in the shared decision-making of their school.

4. Promote understanding of learning research.

5. Advocate for the development of teacher leaders as well as leadership within the district.

6. Participate in statewide decisions that affect education and our students in general.

7. Empower our members, directors, staff, and others to serve Kentucky students.

8. Invest in long-term strategies to strengthen Kentucky education.

ARTICLE III: MEMBERSHIP

Any Kentucky school council may become a member school. Each member school shall:

1. Advise the Board and the Executive Director on matters relevant to achieving our Mission.

2. Receive benefits established by Board policy.

3. Designate a Delegate and Alternate for each Delegate Assembly as described below.

4. Pay annual dues established by the Delegate Assembly.

5. Hold membership for a full year from the last day of the month in which they first join the Association.

Any individual not part of a K-12 school may become an associate member. Associate members shall:

1. Advise the Board and the Executive Director on matters relevant to achieving our Mission.

2. Receive benefits established by Board policy.

3. Pay annual dues established by the Delegate Assembly.

4. Hold membership for a full year from the last day of the month in which they first join the Association.

Associate members and individual members of member schools may:

1. Serve as Directors.

2. Propose amendments to this Constitution as described in Article XI.

Any non-K-12 school, statewide educational group, college, or university may become an organization member. Organization members shall:

1. Receive benefits established by Board policy.

2. Pay annual dues established by the Delegate Assembly.

3. Hold membership for a full year from the last day of the month in which they first join the Association.

ARTICLE IV: BOARD OF DIRECTORS [ELECTIONS]

1. All Directors shall serve on a member council or hold associate membership throughout their terms of office. Directors representing regions shall live or work in that region throughout their terms of office.

2. Each region shall be represented by a Teacher Director, Parent Director, and Principal Director, selected by Delegates from that region at the Delegate Assembly for three-year terms. The regions are shown below.

Region 1 : Ballard, Caldwell, Calloway, Carlisle, Christian, Crittenden, Dawson Springs Ind., Ft. Campbell, Fulton, Fulton Ind., Graves, Henderson, Hickman, Hopkins, Livingston, Lyon, Marshall, Mayfield Ind., McCracken, Muhlenberg, Murray Ind., Paducah Ind., Providence Ind., Trigg, Union, Webster.

Region 2 : Allen, Barren, Bowling Green Ind., Breckinridge, Butler, Caverna Ind., Cloverport Ind., Cumberland, Daviess, Edmonson, Elizabethtown Ind., Glasgow Ind., Grayson, Green, Hardin, Hart, Larue, Logan, McLean, Meade, Metcalfe, Monroe, Ohio, Owensboro Ind., Russellville Ind., Simpson, Todd, Warren, Hancock, West Point Ind..

Region 3 : Anchorage Ind., Jefferson, Kentucky School for the Blind.

Region 4 : Beechwood Ind., Bellevue Ind., Boone, Bullitt, Campbell, Carroll, Covington Ind., Dayton Ind., Eminence, Erlanger-Elsmere, Ft. Thomas Ind., Gallatin, Grant, Henry, Kenton, Ludlow Ind., Newport Ind., Oldham, Owen, Pendleton, Shelby, Silver Grove Ind., Southgate Ind., Spencer, Trimble, Walton-Verona Ind., Williamstown Ind..

Region 5 : Anderson, Bardstown Ind., Bourbon, Boyle, Burgin Ind., Clark, Danville Ind., Fayette, Frankfort Ind., Franklin, Harrison, Harrodsburg Ind., Jessamine, Kentucky School for the Deaf, Marion, Mercer, Montgomery, Nelson, Nicholas, Powell, Scott, Washington, Woodford, Paris Ind..

Region 6 : Adair, Barbourville Ind., Bell, Berea Ind., Campbellsville Ind., Casey, Clay, Clinton, Corbin Ind., East Bernstadt Ind., Estill, Garrard, Harlan Co., Harlan Ind., Jackson Co., Knox, Laurel, Lincoln, Madison, McCreary, Middlesboro Ind., Monticello Ind., Pineville Ind., Pulaski, Rockcastle, Russell Co., Science Hill Ind., Somerset Ind., Taylor, Wayne, Whitley, Williamsburg Ind..

Region 7 : Ashland Ind., Augusta Ind., Bath, Boyd, Bracken, Carter, Elliot, Fairview Ind., Fleming, Greenup, Johnson, Lawrence, Lewis, Martin, Mason, Meniffee, Morgan, Paintsville Ind., Raceland Ind., Robertson, Rowan, Russell Ind.

Region 8 : Breathitt, Floyd, Hazard Ind., Jackson Ind., Jenkins Ind., Knott, Lee, Leslie, Letcher, Magoffin, Owsley, Perry, Pike, Pikeville Ind., Wolfe.

3. Six at-large directors shall represent the membership at large. Two at-large directors shall be elected by all Delegates each year to a three-year term.

4. The President, in consultation with the Board of Directors, shall appoint one minority Director if the Board has no minority member. That Director shall serve for a three-year term.

5. Any member of the Board of Directors who has two absences from board meetings during any year of that member’s term shall be dismissed from the Board by the President, and the President shall declare that seat vacant.

6. If a Director is accused in writing of violating the standards of conduct established by the Board in the KASC Board of Directors Bylaws, the President shall provide a copy of the accusation to that Director and the full Board, and place the issue on the agenda of the next Board meeting. The accused Director shall have at least 30 days to resign from the Board or to respond to the charges in writing and at least one hour to respond to them at the Board meeting. After that opportunity to respond, the Director may be removed by a vote of at least 16 directors.

7. If a Director position becomes vacant, the President shall appoint a Director to serve until the next regular Delegate Assembly. At that regular Delegate Assembly, the Delegates from that region shall select a Director to complete the remaining term.

ARTICLE V: BOARD OF DIRECTORS

The Board shall consist of all of the Directors listed above and shall meet at least twice a year at the call of the President.

The Directors present at each meeting shall constitute a quorum.

The Board shall:

1. Act in a manner consistent with this Constitution and the Bylaws required by this Constitution.

2. Set Bylaws governing the Board’s procedures, including provisions for calling regular and special meetings, permitting

or excluding public participation, setting the agenda for meetings, methods for making decisions, the operation of committees, standards of conduct for Directors, and other topics as needed, but shall not establish or alter those by-laws without the change being considered at two regular Board meetings of the Board.

3. Set policy to be implemented by the Executive Director, including policies on membership services, legislative agenda procedures, personnel procedures, fiscal management, product and workshop fees, outsourcing procedures, workplace standards and procedures, and other topics as needed.

4. Establish a strategic plan for the Association.

5. Adopt an annual budget.

6. Monitor the Association’s financial condition and management.

7. Select an Executive Director by a majority of all Directors then in office and employ that Executive Director by written contract.

8. Set job descriptions and salary schedules for other positions of employment.

9. Review, amend, and approve the minutes of each Board meeting and Delegate Assembly.

10. Endorse proposed amendments to the Constitution as described below.

11. Exercise any other responsibilities listed in this Constitution.

12. Delegate these responsibilities only in a manner that maintains appropriate oversight and records.

ARTICLE VI. THE EXECUTIVE COMMITTEE

The Executive Committee of the Board of Directors will consist of five officers: President, First Vice-President, Second Vice-President, and two additional Executive Officers.

1. Officers must be Directors and must include at least one teacher, one parent, and one principal. No person shall serve more than two consecutive terms in the same office.

2. The Board of Directors shall elect Officers to the roles listed above at its first regular meeting after the regular Delegate Assembly held in even numbered years.

Following are the duties of the Presidents and the additional Executive Officers on the Executive Committee:

1. The President shall:

–Prepare a preliminary agenda for each Board meeting, Executive Committee meeting, and Delegate Assembly.

–Serve on the Executive Committee.

–Chair each Board meeting, Executive Committee meeting, and Delegate Assembly.

–Make public statements explaining KASC governance and Board policy.

2. The First Vice-President shall:

–Serve as Conference Chair.

–Serve on the Executive Committee.

–Fulfill the President’s responsibilities when the President is unavailable.

3. The Second Vice-President shall:

–Serve on the Executive Committee.

–Fulfill the President’s responsibilities when the President and First Vice-President are unavailable.

4. The two additional Executive Officers shall:

–Serve on the Executive Committee.

The Executive Committee shall:

1. Act in a manner consistent with this Constitution and the procedures set in Board Bylaws and policies.

2. With the exception of altering the contract of the Executive Director, make decisions on behalf of the Board when such decisions need to be made before the next Board meeting.

3. Perform other duties delegated by the Board.

4. Operate by procedures set in Board Bylaws.

5. Delegate further any Executive Committee responsibilities only in a manner that maintains proper oversight. This includes outlined responsibilities in this Constitution, in the Board Bylaws, or others delegated by the Board to the Committee or to an individual officer.

ARTICLE VII: EXECUTIVE DIRECTOR

The Executive Director shall be employed by written contract with the Board and shall:

1. Act in a manner consistent with this Constitution and the Board Bylaws and policies.

2. Represent the Association in Frankfort, as well as around the state, whenever KASC can lend a voice to support students and school-based decision making.

3. Ensure that the Association’s membership and delegate lists are maintained.

4. Work with staff and consultants to create and deliver the Association’s programs, products, and services.

5. Enter into the Association’s contracts for goods, services, and personnel.

6. Expend the Association’s funds.

7. Take minutes of Board meetings and Delegate Assemblies.

8. Receive minutes of all Board committee meetings.

9. Supervise and provide access to the Association’s records.

10. Inform or update (or cause to be informed or updated) members, Delegates, and Directors of the activities of the Association and other relevant information concerning school councils.

11. Perform any additional duties assigned by this Constitution or Board Bylaws, policies, and other decisions.

12. Take other actions as needed to implement this Constitution and Board policy and to keep the Association in compliance with applicable laws.

13. Maintain proper oversight whenever any of these responsibilities are delegated.

ARTICLE VIII: ANNUAL BUSINESS MEETING

The Association’s annual business meeting shall be held at the annual conference each year during the Delegate Assembly which shall be called as follows:

–The Board shall determine the date, time, and place for one regular Delegate Assembly each calendar year.

–The Board may determine the date, time, and place for special called Delegate Assemblies as needed.

The following procedures will be followed for the annual business meeting:

1. The Executive Director (or designee) shall notify each member school of the date, time, and place for each Delegate Assembly at least thirty (30) days before the Assembly occurs.

2. Each member school shall then send the Executive Director the names of a Delegate and an Alternate in writing, signed by the principal, chair, or a majority of council members.

3. The Executive Director (or designee) will admit Delegates based on those written, signed statements, and shall admit an alternate when the Delegate is absent.

4. All Delegates may speak, make and second motions, and vote at the Delegate Assembly. Alternates shall perform the role of absent Delegates.

5. All Directors and employees of the Association may speak, but shall not make motions, second them, or vote unless that person has been sent by a member school as its Delegate.

6. Robert’s Rules of Order (Newly Revised) shall govern at the annual business meeting held. The President may appoint a Parliamentarian.

7. The Delegate Assembly is empowered to:

a. Elect Directors as described in Article IV.

b. Amend this Constitution as described in Article XI.

c. Change dues for member schools, associate members, and organization members per Article III.

d. Recommend that the Board change policies, Bylaws, strategic plans, and budgets.

e. Endorse position statements developed by the Board.

ARTICLE IX: RECORDS

The Executive Director shall maintain all the Association records described in this Constitution and other legally required records.

In general, all KASC members, Directors, and employees may inspect those documents and receive copies. The Executive Director shall determine whether to charge photocopying and shipping costs.

The Executive Director may deny access to those documents if the inspection would breach a reasonable expectation of confidentiality or impair the Association’s current operations.

The Board of Directors may reverse the Executive Director’s decisions on access and charges based on a written appeal.

ARTICLE X: FISCAL YEAR

The fiscal year shall be from January 1 to December 31.

ARTICLE XI: AMENDMENTS

The following procedures shall be followed to amend this Constitution:

1. Any member may recommend an amendment to this Constitution by submitting the proposed text in writing to the Executive Director.

2. The Executive Director (or designee) shall notify members of the Association when an amendment is proposed.

3. If the Board of Directors endorses the amendment, it shall be placed on the agenda of the next Delegate Assembly.

4. If fifty member schools notify the Executive Director in writing that they endorse the amendment, it shall be placed on the agenda of the next Delegate Assembly without waiting for board endorsement.

5. At the Delegate Assembly, Delegates shall determine whether to adopt the proposed amendment. If the Delegate Assembly is held less than 30 days after the amendment is endorsed, the amendment shall be discussed and then tabled until the next Delegate Assembly to allow further membership discussion.

ADOPTED: 1992

AMENDED: 1996, 2002, 2003, 2007

REVISED: 2008

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