Kentucky Association of School Councils

ARTICLE I: NAME
The name of this organization shall be the Kentucky Association of School Councils.

ARTICLE II: MISSION/PURPOSE
We seek a Kentucky where every child achieves at high levels and every community unites to lift its students higher still.
In the shared work of creating that commonwealth, the Kentucky Association of School Councils will:
1. Affirm the potential of all Kentucky's children.
2. Guide school councils in their responsibilities.
3. Help parents, teachers, principals and others share the central decisions about our common schools.
4. Promote understanding of learning research.
5. Participate in statewide decisions.
6. Empower our members, directors, staff, and others to serve Kentucky students.
7. Invest in long-term capacity to strengthen Kentucky education.

ARTICLE III: MEMBERSHIP
Any Kentucky school council may become a member council. Each member council shall:
A. Advise the Board and the Executive Director on matters relevant to achieving our Mission.
B. Receive benefits established by Board policy.
C. Designate a Delegate and Alternate for each Delegate Assembly as described below.
D. Pay annual dues established by the Delegate Assembly.
E. Hold membership for a full year from the last day of the month in which they first join the Association.
Any individual may become an associate member. Associate members shall:
A. Advise the Board and the Executive Director on matters relevant to achieving our Mission.
B. Receive benefits established by Board policy.
C. Pay annual dues established by the Delegate Assembly.
D. Hold membership for a full year from the last day of the month in which they first join the Association.
Associate members and individual members of member councils may:
A. Serve as Directors.
B. Propose amendments to this Constitution as described below.

ARTICLE IV: BOARD OF DIRECTORS [ELECTIONS]
1. All Directors shall serve on a member council or hold associate membership throughout their terms of office. Directors representing regions shall live or work in that region throughout their terms of office.
2. Each region shall be represented by a Teacher Director, Parent Director, and Principal Director, selected by Delegates from that region at the Delegate Assembly for three-year terms. The regions and initial term ending dates are shown below.
A. Region 1 : Teacher 1998, Parent 1997, Principal 1999, Ballard, Caldwell, Calloway, Carlisle, Christian, Crittenden, Dawson Springs, Ft. Campbell, Fulton, Fulton Ind., Graves, Henderson, Hickman, Hopkins, Livingston, Lyon, Marshall, Mayfield, McCracken, Muhlenberg, Murray, Paducah, Providence, Trigg, Union, Webster.
B. Region 2 : Teacher 1997, Parent 1999, Principal 1998, Allen, Barren, Bowling Green, Breckinridge, Butler, Caverna, Cloverport, Cumberland, Daviess, Edmonson, Elizabethtown, Glasgow, Grayson, Green, Hardin, Hart, Larue, Logan, McLean, Meade, Metcalfe, Monroe, Ohio, Owensboro, Russellville, Simpson, Todd, Warren, Hancock, West Point.
C. Region 3 : Teacher 1999, Parent 1998, Principal 1997, Anchorage, Jefferson, Kentucky School for the Blind.
D. Region 4 : Teacher 1998, Parent 1997, Principal 1999, Beechwood, Bellevue, Boone, Bullitt, Campbell, Carroll, Covington, Dayton, Eminence, Erlanger-Elsmere, Ft. Thomas, Gallatin, Grant, Henry, Kenton, Ludlow, Newport, Oldham, Owen, Pendleton, Shelby, Silver Grove, Southgate, Spencer, Trimble, Walton-
Verona, Williamstown.
E. Region 5 : Teacher 1997, Parent 1999, Principal 1998, Anderson, Bardstown, Bourbon, Boyle, Burgin, Clark, Danville, Fayette, Frankfort, Franklin, Harrison, Harrodsburg, Jessamine, Kentucky School for the Deaf, Marion, Mercer, Montgomery, Nelson, Nicholas, Powell, Scott, Washington, Woodford, Paris.
F. Region 6 : Teacher 1999, Parent 1998, Principal 1997, Adair, Barbourville, Bell, Berea, Campbellsville, Casey, Clay, Clinton, Corbin, East Bernstadt, Estill, Garrard, Harlan Co., Harlan Ind., Jackson Co., Knox, Laurel, Lincoln, Madison, McCreary, Middlesboro, Monticello, Pineville, Pulaski, Rockcastle, Russell Co., Science Hill, Somerset, Taylor, Wayne, Whitley, Williamsburg.
G. Region 7 : Teacher 1998, Parent 1997, Principal 1999, Ashland, Augusta, Bath, Boyd, Bracken, Carter, Elliot, Fairview, Fleming, Greenup, Johnson, Lawrence, Lewis, Martin, Mason, Meniffee, Morgan, Paintsville, Raceland, Robertson, Rowan, Russell Ind.
H. Region 8 : Teacher 1997, Parent 1999, Principal 1998, Breathitt, Floyd, Hazard, Jackson Ind., Jenkins, Knott, Lee, Leslie, Letcher, Magoffin, Owsley, Perry, Pike, Pikeville, Wolfe.
3. Six at-large directors shall represent the membership at large. Two at-large directors shall be elected by all Delegates each year to a three-year term. To begin this arrangement, six at-large directors shall be elected in the year this provision is added to the Constitution, with two to serve two to serve one year, two to serve two years and two to serve
three years.
4. The Board of Directors shall appoint one minority Director if the Board has no minority member. That Director shall serve for a three-year term.
5. Any member of the Board of Directors who has three absences from board meetings during any year of that member's term shall be dismissed from the Board by the President, and the President shall declare that seat vacant.
6. If a Director is accused in writing of violating the standards of conduct the Board establishes for itself, the President shall provide a copy of the accusation to that Director and the full Board, and place the issue on the agenda of the next Board meeting. The accused Director shall have at least 30 days to respond to the charges in writing and at least one hour to respond to them at the Board meeting. After that opportunity to respond, the Director may be removed by avote of at least 16 directors.
7. If a Director position becomes vacant, the President shall appoint a Director to serve until the next regular Delegate Assembly. At that regular Delegate Assembly, the Delegates from that region shall select a Director to complete the remaining term.

ARTICLE V: BOARD OF DIRECTORS
1. The Board shall consist of all of the Directors listed above and shall:
a. Act in a manner consistent with this Constitution.
b. Set by-laws governing the Board's procedures, including provisions for calling regular and special meetings, permitting
or excluding public participation, setting the agenda for meetings, methods for making decisions, the operation of committees, standards of conduct for Directors, and other topics as needed, but shall not establish or alter those by-laws without the change being considered at two regular Board meetings of the Board.
c. Set policy to be implemented by the Executive Director, including policies on member services, legislation, personnel procedures, fiscal management, strategic planning, and other topics as needed.
d. Establish a strategic plan for the Association.
e. Adopt an annual budget.
f. Monitor the Association's financial condition and management.
g. Select an Executive Director by a majority of all Directors then in office and employ that Executive Director by written contract.
h. Set job descriptions and salary schedules for other positions of employment.
i. Review, amend, and approve the minutes of each Board meeting and Delegate Assembly.
j. Endorse proposed amendments to the Constitution as described below.
k. Exercise any other responsibilities listed in this Constitution.
l. Delegate these responsibilities only in a manner that maintains appropriate oversight and records.
2. The Board shall meet at least twice a year at the call of the President.
3. The Directors present at each meeting shall constitute a quorum.

ARTICLE VI. OFFICERS AND EXECUTIVE COMMITTEE
1. Officers must be Directors and must include at least one teacher, one parent, and one principal. No person shall serve more than two consecutive terms in the same office.
2. The Board of Directors shall elect Officers to the roles listed in sections 3-6 below at its first regular meeting after the regular Delegate Assembly held in even numbered years.
3. The President shall:
a. Prepare a preliminary agenda for each Board meeting, Executive Committee meeting, and Delegate Assembly.
b. Serve on the Executive Committee.
c. Chair each Board meeting, Executive Committee meeting, and Delegate Assembly.
d. Make public statements explaining KASC governance and Board policy.
4. The First Vice President shall:
a. Serve as Conference Chair.
b. Serve on the Executive Committee.
c. Fulfill the President's responsibilities when the president is unavailable.
5. The Second Vice President shall:
a. Serve on the Executive Committee.
b. Fulfill the President's responsibilities when the President and First Vice-President are unavailable.
6. Two additional Executive Committee Officers shall serve on the Executive Committee.
7. Officers may be assigned other duties by the Board of Executive committee and may delegate their responsibilities only in a manner that maintains proper oversight.
8. The Executive Committee shall consists of the Officers listed above and shall:
a. Act in a manner consistent with this Constitution and Board by-laws and policies.
b. Make decisions on behalf of the Board when such decisions need to be made before the next Board meeting, except that the Executive Committee may not alter the contract of the Executive Director.
c. Perform other duties delegated by the Board.
d. Operate by procedures set in Board by-laws.
e. Delegate these responsibilities only in a manner that maintains proper oversight.

ARTICLE VII: EXECUTIVE DIRECTOR
1. The Executive Director shall be employed by written contract with the Board and shall:
a. Act in a manner consistent with this Constitution and Board by-laws and policies.
b. Maintain the Association's membership and delegate lists.
c. Create and deliver the Association's programs, products, and services.
d. Enter into the Association's contracts for goods, services, and personnel.
e. Expend the Association's funds.
f. Take minutes of Board meetings and Delegate Assemblies.
g. Receive minutes of all Board committee meetings.
h. Maintain and provide access to the Association's records.
i. Inform members, Delegates and Directors of the activities of the Association.
j. Perform any additional duties assigned by this Constitution or Board by-laws, policies, and other decisions.
k. Take other actions as needed to implement this Constitution and Board policy and to keep the Association in compliance with applicable laws.
l. Maintain proper oversight whenever any of these responsibilities are delegated.

ARTICLE VIII: ANNUAL BUSINESS MEETING
1. Delegate Assemblies shall be held as follows:
A. The Board shall determine the date, time, and place for one regular Delegate Assembly each calendar year.
B. The Board may determine the date, time, and place for special called Delegate Assemblies as needed.
2. The Executive Director shall notify each member council of the date, time, and place for each Delegate Assembly at least two weeks before the Assembly occurs.
3. Each member council shall then send the Executive Director the names of a Delegate and an Alternate in writing, signed by the chair or a majority of council members.
4. The Executive Director will admit Delegates based on those written, signed statements, and shall admit alternates when the Delegate is absent.
5. All Delegates may speak, make and second motions, and vote at the Delegate Assembly. Alternates shall perform the role of absent Delegates.
6. All Directors and employees of the Association may speak, but shall not make motions, second them, or vote unless that person has been sent by a member school as its Delegate.
7. The Delegate Assembly is empowered to:
A. Elect Directors as described in Article IV.
B. Amend this Constitution as described in Article XI.
C. Change dues for member councils and associate members.
D. Recommend that the Board change policies, by-laws, strategic plans and budgets.
E. Endorse position statements developed by the Board.
8. Robert's Rules of Order (Newly Revised) shall govern at the annual business meeting held at the annual conference. The President may appoint a Parliamentarian.

ARTICLE IX: RECORDS
1. The Executive Director shall maintain all the Association records described in this Constitution and other legally required records
2. In general, all KASC members, directors, and employees may inspect those documents and receive copies. The Executive Director shall determine whether to charge photocopying and shipping costs.
3. The Executive Director may deny access to those documents if the inspection would breach a reasonable expectation of confidentiality or impair the Association's current operations.
4. The Board of Directors may reverse the Executive Director's decisions on access and charges based on a written appeal.

ARTICLE X: FISCAL YEAR
The fiscal year shall be from January 1 to December 31.

ARTICLE XI: AMENDMENTS
1. Any member of a member school council or associate member may recommend an amendment to this Constitution by submitting the proposed text in writing to the Executive Director.
2. The Executive Director shall notify members of the Association when an amendment is proposed.
3. If the Board of Directors endorses the amendment, it shall be placed the agenda of the next Delegate Assembly.
4. If fifty member councils notify the Executive Director in writing that they endorse the amendment, it shall be placed the agenda of the next Delegate Assembly without waiting for board endorsement.
5. At the Delegate Assembly, Delegates shall determine whether to adopt the proposed amendment. If the Delegate Assembly is held less than 30 days after the amendment is endorsed, the amendment shall be discussed and then tabled until the next Delegate Assembly to allow further membership discussion.

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