THINGS YOU NEED TO KNOW

UPDATED 11-1-2020

NOTE FROM KDE FOR COUNCILS

The Office of the Attorney General (OAG) has released an updated The Kentucky Open Records and Open Meetings document, Proof of Receipt, and Certificate of Distribution. Likewise, these documents can be found on KDE’s SBDM Technical Documents webpage. The OAG requires that superintendents distribute all newly revised documents to council members, sign the Proof of Receipt, and keep completed forms on the agency’s premises. In addition, the superintendent is required to sign the newly revised Certificate of Distribution confirming that the updated publications have been distributed to each council member and return the completed certification form to the Attorney General. Please ensure SBDM council members receive this newly revised document, as well as sign the Proof of Receipt signature page. Pursuant to KRS 160.395, the distribution may be by an electronic means.
 
Please note that Managing Public Records has not been updated; therefore, it does not require redistribution unless your district’s council members did not initially receive it. Please use your discretion when determining whether both documents will need to be shared with council members or only the newly revised The Kentucky Open Records and Open Meetings document.

UPDATED 9-3-2020 - SBDM-PRIORITY ORGANIZER OF KDE GUIDANCE

Free for members: The added information is highlighted in yellow. This KASC organizer (which is revised as KDE issues new guidance) has been compiled to help our members better understand and prioritize the work of SBDM Councils. The goal is to highlight the most pertinent SBDM responsibilities from all KDE COVID reopening documents. Log in to your member account download the latest copy.
Please continue onto our 411 page for additional information.

CONSIDERATIONS FOR IN-PERSON SBDM MEETINGS

KASC is working on guidelines for how SBDM council meetings would take place in-person once that’s allowed by the Governor’s COVID-19 guidelines. The current state timeline makes it appear that by May 25 it might be allowable for meetings to resume in person, but there hasn’t been guidance specifically about public groups like SBDM councils. We understand that beyond the general SBDM meetings, councils are weighing future options for interviewing.
 
An allowable time based on state guidelines is just the first step — there are still many other issues to consider before you would want to convene meetings in public.
 
Please continue onto our 411 page for additional information.
DRAFT SBDM AGENDAS
REQUIRED WHEN TELECONFERENCING


As a result of the COVID-19 emergency, the General Assembly enacted SB 150, which temporarily amended the open meetings law. School councils can conduct any meeting, regular or special, by using the video-teleconferencing law KRS 61.826. The Attorney General in an advisory opinion clarified that all video-teleconferencing meetings during this COVID time period must follow the notice requirements of the special meetings laws.  Thus, SBDM regular meetings using video-teleconferencing should send a notice with the meeting date, time, place, and attach an agenda, at least 24 hours before the regular meeting. The Attorney General said that even though the agenda is sent with the notice that the meeting is still a regular and not a special meeting. If the school council wants to discuss an item not on the original agenda, then the members can make this decision to amend the agenda during the regular meeting and record the action in the minutes.  Of course, special meetings must still only discuss items listed on the agenda attached to the meeting notice.

Please continue onto our 411 page for additional information.


KASC Workshops

  • Experienced educators to provide engaging sessions in your school/district at reasonable rates
  • SBDM sessions led by KDE endorsed trainers
  • Do-It-Yourself sessions
  • Discounts for Member schools on all workshops
Click on the logo for a sampling of workshops or use the Quick Reference Chart for a complete listing.